Subject:

Families, Children & Learning – Capital Budget Summary

Forecast Variance Month 5	Unit	Reported Budget Month 5	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 7	Forecast Outturn Month 7	Forecast Variance Month 7	Forecast Variance Month 7
£'000	Unit	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
0	Director of Families, Children & Learning	0	0	0	0	0	0	0	0.0%
0	Health, SEN & Disability Services	0	0	0	0	0	0	0	0.0%
0	Education & Skills	16,847	0	0	(846)	16,001	16,001	0	0.0%
0	Schools	2,662	0	0	(107)	2,555	2,555	0	0.0%
(35)	Children's Safeguarding & Care	35	0	0	0	35	0	(35)	-100.0%
0	Quality Assurance & Performance	0	0	0	0	0	0	0	0.0%
(35)	Total Families, Children & Learning	19,544	0	0	(953)	18,591	18,556	(35)	-0.2%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
Education & Skills
Reprofile	(300)	New Pupil Places	The changes to the budget and reprofiling has arisen as a result of underspends on some projects already in progress and included in the Capital programme.
Reprofile	(300)	High Needs Provision	The changes to the budget and reprofiling has arisen as a result of underspends on some projects already in progress and included in the Capital programme.
Reprofile	(364)	Education Capital Maintenance	The changes to the budget and reprofiling has arisen as a result of underspends on some projects already in progress and included in the Capital programme.
Variation	118	Education Capital Maintenance 2023/24	Additional Direct Revenue Funding of £0.118m available in 2023/24 as part of the schools structural maintenance agreement.
Schools
Reprofile	(107)	Various schemes	Reprofiles of less than £0.100m: (£0.095m) Impulse Education Management System (£0.012m) Cardinal Newman 4G Pitch & Changing rooms
Children's Safeguarding & Care
Variance	(35)	Contact Supervision Centres	Variance of less than £0.100m.

Health & Adult Social Care – Capital Budget Summary

Forecast Variance Month 5	Unit	Reported Budget Month 5	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 7	Forecast Outturn Month 7	Forecast Variance Month 7	Forecast Variance Month 7
£'000	Unit	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
126	Adult Social Care	2,300	0	0	(1,813)	487	582	95	19.5%
0	Integrated Commissioning	0	0	0	0	0	0	0	0.0%
0	S75 Sussex Partnership Foundation Trust (SPFT)	0	0	0	0	0	0	0	0.0%
0	Public Health	0	0	0	0	0	0	0	0.0%
126	Total Health & Adult Social Care	2,300	0	0	(1,813)	487	582	95	19.5%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
Adult Social Care
Reprofile	(1,813)	Knoll House Building Works	2023/24 planned expenditure being reprofiled to next year due to delays in procurement of design and build contractor. Demolition is expected to begin this financial year commencing February 2024.
Variance	20	Better Care Fund – Adaptions for the Disabled	Variance of less than £0.100m
Variance	75	Better Care Fund - Telecare	Variance of less than £0.100m

Economy, Environment & Culture (excluding Housing Revenue Account) – Capital Budget Summary

Forecast Variance Month 5	Unit	Reported Budget Month 5	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 7	Forecast Outturn Month 7	Forecast Variance Month 7	Forecast Variance Month 7
£'000	Unit	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
0	Transport	32,423	200	350	(6,479)	26,494	26,494	0	0.0%
0	City Environmental Management	14,885	0	0	(4,610)	10,275	10,275	0	0.0%
0	City Development & Regeneration	8,208	0	0	(631)	7,577	7,577	0	0.0%
0	Culture, Tourism & Sport	18,701	0	0	(7,631)	11,070	11,070	0	0.0%
0	Property	11,935	0	0	(5,650)	6,285	6,285	0	0.0%
0	Total Economy, Environment & Culture	86,152	200	350	(25,001)	61,701	61,701	0	0.0%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
Transport
Reported at Other Committee	200	Determining Emission Category Citywide Vehicle Fleet – Carbon Neutral Fund	Reported at Other Committees - as part of the Carbon Neutral Fund committee report. The pre-conditions for this project have now been met and the project may commence.
Reprofile	552	Brighton Marina to River Adur Works	Reprofiled back from 2024/25 to meet the costs incurred for the project to date. The Grant in Aid from DEFRA is meeting the full costs of these coast protection works which are due to complete early next year.
Reprofile	(2,556)	Bus Service Improvement Plan	Reprofiled in 2024/25 due to late receipt of funding and resources in the current year. Works have been reprofiled to support delivery in the following two financial years.
Reprofile	(2,000)	Integrated Transport Schemes (LTP)	This budget relates to multiple project areas. The majority of the reprofile relates to the A23 Active Travel Scheme which will be committed under Works Order but not spent in totality within the financial year and will require a significant reprofile of the budget.
Reprofile	(562)	Seafront Heritage Lighting Renewal Programme	The scheme is to commence commitments for tooling works from February 2024 and the replacement of the first 5 columns projected for the end of this financial year. The balance of the current year budget will be reprofiled into 2024/25 and beyond in line with the timetable of lantern replacements.
Reprofile	(250)	Hove Station Footbridge	The footbridge is owned by Network Rail but the council has a legal responsibility to maintain the structure. The council is dependant on the findings of Network Rail and this funding is to mitigate the possibly liabilities associated with the bridge structure.
Reprofile	(230)	Emergency Active Travel Fund	A reprofile of the balance of the budget will be made into 2024/25 to support the A23 Active Travel Scheme which will be committed under works Order but not spent in totality within the current year.
Reprofile	(205)	Citywide Strategic Transport Model	Work has commenced and commitments made in the current year. The projected balance of the budget is requested to be reprofiled into the early part of next financial year.
Reprofile	(204)	Active Emergency Travel Fund - Tranche 3	Subject to Active Travel Change Control this funding has been reprofiled to support delivery of the A259 schemes into 2024/25.
Reprofile	(2,994)	Active Travel Fund - Tranche 4	Reprofile full budget to 2024/25 to allow for full design and consultation to take place, subject to members approval.
Reprofile	(187)	Valley Gardens Phase 3 (LTP)	The majority of the budget for this project is profiled into 2024/25 and 2025/26 whilst further consultation is undertaken. Some minor spend has been incurred in this year and the balance of the in-year budget is now required to be reprofiled into 2024/25 with the bulk of the project funding in readiness for the procurement process to commence.
Reprofile	(92)	Valley Gardens - Phases 1 & 2	Less than £0.100m
Variation	2,249	Maintenance of Principal Roads	Department for Transport capital funding of the Pothole Action Fund and the balance of the Highways Maintenance Incentive fund 2023/24 are to be allocated to the ‘Maintenance of Principal Roads’ to support ongoing repairs to the city’s main highways and roads for surface repairs and pothole prevention in line with the Local Transport Plan.
Variation	600	Real Time Bus Information	Local Transport Plan funding requires its own budget code to allow for accurate project management and budget monitoring. This was included in the Local Transport Plan reported to this committee. The funding was originally allocated to the Intelligent Transport Systems 2 capital code.
Variation	(600)	Intelligent Transport Systems 2 (LTP)	Local Transport Plan fund now allocated to the Real Time Bus Information project above.
City Environmental Management
Reprofile	(2,528)	Hollingdean Depot Office Accommodation	Some works are completed and demolition work has been tendered and ordered. The depot building works will be spread over 2 budget years, with the majority of spend next financial year. A sum of £0.300m in 25/26 is for finishing works after build is completed.
Reprofile	(790)	Improving the Communal Bin System	Communal recycling bin system is end of life and needs replacement and is spread across a three-year replacement period. New system will lead to an increase in recycling rates. The project is stalled due to long term staff absence and capacity limitations.
Reprofile	(633)	Public Conveniences	Based on forecast spend for 2023/24 for Phase 1 and 2024/25 for Phase 2. Phase 2 is due to commence in winter 2023 through to 2024 and will require a reprofile of this element.
Reprofile	(607)	Parks and Open Spaces Investment	This funding is for essential infrastructure repair and improvement works to be carried out in Cityparks in order to meet Health and Safety requirements. The programme of works has been compiled through H&S risk assessments and some small works have started. A new Property Manager has just started in post and the work will now continue to move forward, however, a reprofile of the budget is required.
Reprofile	(500)	On-Street and Communal Bin Infrastructure	To replace communal recycling bins. Existing bins are end of life but the new type will improve recycling and street cleanliness. Delays due to staff capacity and a reprofile of the budget is required into 2024/25.
Reprofile	(150)	Pavilion and Mess Room Refurbishment Programme	The programme is essential for health and safety reasons. The project has been delayed due to staff capacity although works have started. A new property manager has started who will be able to move this project forward and a reprofile of part of the budget is required into 2024/25.
Reprofile	(186)	Various schemes	Various reprofiles of budget less than £0.100m: (£0.076m) Stanmer Pond restoration and access improvement (£0.074m) St Ann`s Well Café Sustainable Improvements (£0.036m) Improving WEEE Recycling
Reprofile	465	Woodland Creation Scheme	High priority scheme which is to be accelerated to meet carbon reduction targets. Part of the budget has been reprofiled forward from 2024/25 to meet the programme's timetable.
Slippage	(20)	Downland Initiative Project	Less than £0.100m
Variation	534	Playground Refurbishment Programme 2021-2025	Original budget was not reflecting the revised timetable for the programme for this year which is projected at £0.740m. A further 12 sites are due to be tendered within 3 packages requiring a reprofile of the budget from 2024/25 into this financial year.
Variation	(195)	Various schemes	Variations to budget of less than £0.100m: (£0.075m) Sheepcote Valley Household Waste (£0.070m) Allotments Water Infrastructure Upgrade (£0.050m) East Brighton Park Improvement
City Development & Regeneration
Slippage	(300)	Black Rock Enabling Works	The project timeline has been impacted by delays with statutory service’s works.
Reprofile	(341)	Madeira Terraces Regeneration	The regeneration budget has been reprofiled to reflect predicted cash-flow of the first phase of the restoration project.
Reprofile	(13)	Various schemes	Reprofiles of less than £0.100m: (£0.012m) Falmer Released Land (£0.001m) King Alfred Swimming Pool Redevelopment
Variation	23	Waterfront Redevelopment	Variation to budget of less than £0.100m
Culture, Tourism & Sport
Reprofile	(5,000)	Levelling Up/Kingsway to the Sea	Expenditure has been reprofiled due to a delay to facilitate value engineering exercise to reduce costs and deliver the project within budget. The project started in full in October 2023 and will complete around October 2024, therefore costs are reprofiled to match this timeline.
Reprofile	(1,432)	Brighton Museum & Art Gallery Roof Works	The works are match funded by Arts Council England grant. The grant is currently in the process of being novated to BHCC and is due for completion in November 2023. The design phase of the project is underway. The Grant and Partnership agreement has been issued between BHCC & Royal Pavilion Museums Trust with responsibility for procurement, CDM and overall project management responsibilities passed through to the Trust. There is an expectation of funds of circa £0.400m to £0.500m being released in 2023/24 with the remainder the following financial year.
Reprofile	(700)	Prince Regent Capital Works	Capital works are now planned for March/April 2024 include essential roof repairs. Other capital works planned for 2024/25 link to carbon neutral savings and the potential Swimming Pool Support Fund (SPSF) Capital Grant programme and required works to mechanical and electrical control systems.
Reprofile	(674)	King Alfred Main Pool Reinforcement	The project is led by colleagues in Property & Design and is currently out to tender. There is an anticipated start date for March/April 2024 and a reprofile of the budget is required. A sum of £0.210m will remain allocated for 2023/24 assuming a March 2024 commencement to meet early costs.
Reprofile	(170)	Various schemes	Reprofiles less than £0.100m: (£0.090m) Seafront Railings Upgrade (£0.080m) Seafront Shelters Upgrade and Refurb
Variation	(947)	Prince Regent - Replace Mechanical Equip	Amalgamation of two capital budgets for the Prince Regent to enable the capital works at site to be within one budget to enable the prioritisation of essential works across the facility (see below).
Variation	330	Withdean Sports Soft Play Development	The original capital funding was based on initial feasibility work in 2019/2020. The current cost figure for the building works and the separate soft play structure/fit out has increased due to the huge increase in inflationary costs as well as additional requirements identified through the Equalities Impact Assessment (EIA), consultation process and building control requirements The project is part of the Sports Facilities Investment Plan (SFIP) and is being delivered to increase activity/participation levels and provide better, more financially sustainable sports facilities. The additional funding is met from Direct Revenue Funding contributions of £0.200m and S106 contributions of £0.130m.
Variation	947	Prince Regent Capital Works	Amalgamation of two capital budgets for the Prince Regent to enable the capital works at site to be within one budget to enable the prioritisation of essential works across the facility.
Variation	15	Levelling Up/Kingsway to the Sea	Variation to budget of less than £0.100m
Property
Reprofile	(4,200)	Workstyles 4 Moulsecoomb Hub & Housing	Procurement and delivery options are being reviewed for the Hub and Housing project alike. Start on site is delayed requiring the majority of the budget to be reprofiled into 2024/25 and 2025/26. A small budget will remain in year to meet costs incurred for business planning, and costs for delivery options.
Reprofile	(678)	Solar Panels Corporate Buildings	Although preliminary work is well underway, the procurement of these works will fall in the new financial year. The majority of the budget balance will be required to be reprofiled into the 2024/25 year with a balance left to cover fees and preliminary costs.
Reprofile	(471)	Workstyles Phase 4	The Workstyles Programme supports the council's Accommodation Strategy including flexible working practices and technology across the council's corporate buildings. This funding is being reprofiled into 2024/25 and 2025/26 to support the Workstyle project team in delivering the modernisation programme.
Reprofile	(400)	Schools Energy Efficiency Reinvestment fund	The entirety of the budget balance is required to be reprofiled into the 2024/25 year. There is currently enough schools interested to used up the entire balance, but there is insufficient capacity to deliver this until the Summer of next year.
Reprofile	(165)	South Downs Riding School - Environmental Management	This budget was approved in TBM05, however, the woks and removal of the manure heap is to be delayed until spring 2024 due to the excessive rain over the past few months.
Reprofile	(236)	Various schemes	Reprofile of budget less than £0.100m: (£0.100m) Moulsecoomb Hub & Housing Sustain. Measures (£0.094m) Carbon Reduction Measures to Operational Buildings (£0.022m) Legionella Works (£0.020m) Industrial House PMB
Variation	300	Commercial Property Portfolio Repairs	Variation to budget to meet costs incurred for the maintenance and repairs of vacated commercial buildings within the council's existing portfolio. The budget will be met from dilapidation reserve contributions associated with the relevant commercial properties.
Variation	234	Corporate Landlord Essential works	There have been a number of variations from existing Planned Maintenance Budgets within the approved capital programme to support essential maintenance works and professional fees within corporate buildings.
Variation	200	Stanmer Park Agricultural Buildings	Variation to budget to meet costs incurred for the maintenance and security of buildings and properties at Stanmer Park. This is detailed in the report 'Residential Property Strategy' to this committee.
Variation	(234)	Various schemes	Variations to budget of less than £0.100m: (£0.065m) Park residential property repairs (£0.050m) Madeira Terrace Structure Repair & Resurface (£0.041m) Misc Internal Refurbishments (£0.026m) External Improvement Works (£0.022m) Hollingdean Lane Phase 1 Repair Wall (£0.015m) Statutory DDA Access Works Fund (£0.010m) St Lukes Swimming Pool PMB (£0.005m) Passenger Lift H&S Works - Electrical

Housing, Neighbourhoods & Communities (excluding Housing Revenue Account) – Capital Budget Summary

Forecast Variance Month 5	Unit	Reported Budget Month 5	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 7	Forecast Outturn Month 7	Forecast Variance Month 7	Forecast Variance Month 7
£'000	Unit	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
0	Housing General Fund	4,633	0	0	0	4,633	4,633	0	0.0%
0	Libraries	250	0	0	0	250	250	0	0.0%
0	Communities, Equalities & Third Sector	0	0	0	0	0	0	0	0.0%
0	Safer Communities	0	0	0	0	0	0	0	0.0%
0	Total Housing, Neighbourhoods & Communities	4,883	0	0	0	4,883	4,883	0	0.0%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type

Amount
£’000

Project

Description

Housing, Neighbourhoods & Communities

There are no changes to report for TBM7

Housing Revenue Account (HRA) – Capital Budget Summary

Forecast Variance Month 5	Unit	Reported Budget Month 5	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 7	Forecast Outturn Month 7	Forecast Variance Month 7	Forecast Variance Month 7
£'000	Unit	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
103	City Development & Regeneration	12,960	11,250	0	(1,267)	22,943	22,998	55	0.2%
218	Housing Revenue Account	57,208	(11,250)	0	353	46,311	44,210	(2,101)	-4.5%
321	Total Housing Revenue Account	70,168	0	0	(914)	69,254	67,208	(2,046)	-3.0%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
City Development & Regeneration
Reported at Other Committees	11,250	Kubic Apartments	Reported at July 2023 Strategic, Financial & City Regeneration committee meeting relating to the purchase of Kubic Apartments, Whitehawk Way.
Reprofile	(1,103)	Moulsecoomb Hub Housing	The project is currently paused while officers take steps to resolve a viability gap, potentially involving a change of procurement route and a redesign necessitating a S73 application. This has resulted in a delay, reducing spend in the short term.
Reprofile	(164)	Various schemes	Reprofiles of budget less than £0.100m: (£0.075m) Housing Joint Venture purchases (£0.067m) Eastergate Road (£0.048m) Frederick Street £0.019m Rapid Re-Housing Rough Sleepers £0.007m Rotherfield Crescent
Variance	55	Various schemes	Variances of less than £0.100m: £0.066m Victoria Road £0.038m Selsfield Drive (£0.049m) Charles Kingston Gardens
Housing Revenue Account
Reported at Other Committees	(6,045)	Home Purchase Scheme	Reported at July 2023 Strategic, Financial & City Regeneration committee meeting relating to the purchase of Kubic Apartments, Whitehawk Way.
Reported at Other Committees	(5,205)	Extended Home Purchase Scheme	Reported at July 2023 Strategic, Financial & City Regeneration committee meeting relating to the purchase of Kubic Apartments, Whitehawk Way.
Reprofile	1,920	Home Purchase Scheme	There has been an upturn in the potential purchases that will complete by the end of the financial year, the reprofile reflects this forecast increase. This reduces the budget available for the scheme during 2024/25.
Reprofile	(1,500)	Converting Spaces in Existing Buildings	The hidden homes budget has not been committed for projects in North Whitehawk to date and is now delayed due to planned works at the blocks. This project will be realigned to commence at a future date.
Reprofile	(67)	Various schemes	Reprofiles of budget less than £0.100m: £0.025m HRA Owned Playgrounds Refurbishment (£0.080m) Upgrading Residential CCTV Systems (£0.012m) Housing First
Variance	(1,520)	Fire Safety	The underspend is due to the requirement to source and appoint suitable contractors and consultants for fire safety investigations and remediation works, Due to the high demand in this area it has proved difficult to procure these elements with value for money as a consideration, procurement colleagues are assisting and looking at suitable frameworks and this is now being addressed and the appointment of contractors and consultants is now being undertaken. This will be enhanced over the coming months.
Variance	(415)	Structural Repairs	Revised project delivery timelines has led to a reduced spend for this financial year.
Variance	(200)	HRA Adaptations	There is an underspend forecast, based on contractor capacity (high demand for builders).
Variance	500	External Decorations & Repairs	Additional spend arising from a need to carry out urgent works to timber cladded blocks that was not allowed for in the budget.
Variance	300	Minor Capital Works	There is a forecast overspend as a result of several large projects, which are significantly higher cost when compared to business as usual projects against this budget line.
Variance	(766)	Various Schemes	Variances of £0.100m or less across the following schemes:
			£0.060m Sheltered Services System
			(£0.100m) Environmental Improvements
			(£0.100m) Water Tanks
			(£0.100m) Main Entrance Doors
			(£0.100m) Kitchens (£0.100m) EICR Compliance Programme (£0.090m) City-Wide Loft Conv & Ext Project (£0.090m) Door Entry Systems & CCTV (£0.090m) Feasibility and Design - P&I (£0.050m) Senior Housing Improvements (£0.006m) Oxford Street

Detail Type	Amount £'000	Project	Description
IT&D
Reported at Other Committee	2,250	Customer Digital	Reported at Policy & Resources Committee March 2023 as part of the Digital, Date & Technology (DDaT) investment programme.
Reported at Other Committee	400	Electronic Document Management Replacement System	Reported at Committee March 2023 as part of the Revenues and Benefits Electronic Document Management System Replacement report.
Reprofile	(320)	Digital Organisation Programme	£0.320m budget allocated to the "Back up solution" will not now be spent this year due to lack of capacity with other projects such as Windows 11, and telephony being prioritised.
Reprofile	(100)	IT&D Data Program	Reprofile of budget less than £0.100m